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Group Health Association Archives 1937-1993
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All Series Level Scope and Content Notes

The Group Health Association archives consists of over 500 boxes (ca. 503 linear feet) of corporate records dating from 1937-1994. Meeting minutes, correspondence, reports, publications, subject files, financial ledgers, departmental records, and audio and visual materials document the activities of the leadership and membership of GHA. Although the records document GHA's entire history, the bulk of the records concern the beginnings of the company, especially in the Board of Trustees series, and the years 1970-1993. Most of the departments retained identical records to serve their particular needs, resulting in duplicate records within almost every series. For instance, the Board of Trustees series contains sub-series covering activities of the Membership, Financial, and Legal departments. These duplicate records have been left as found. Date coverage is not inclusive for each series. Records are arranged chronologically or alphabetically within each series or sub-series. Narrative scope and content notes exist at each series and sub-series level.

The records are organized into nine series representing the major departments within the company: Board of Trustees; Executive Office; Legal; General Administration; Accounting and Financial; Membership; Claims Management; Medical Services; and Personnel. The most significant of these series are the Board of Trustees, Executive Office, and General Administration. GHA members elected and served on the Board, making it a key component of the company's philosophy. The Board of Trustees series, especially the large volume of meeting minutes, documents the organization's actions and infrastructure. The Executive Office series highlights GHA's management structure and activities. Records such as executive office files and policy manuals provide an understanding of the organization's managerial style and corporate planning. The General Administration series provides a day-to-day record of the company. Inter-office memos and subject files address the basic routines that kept GHA running smoothly. Researchers looking for information about GHA's membership constituency will find voluminous records in the Membership and Claims Management series. Applications, denials, and policy coverage changes for individuals and the variety of companies for which GHA provided coverage can be found in these two series, as well as computer output summary data regarding such topics as the types of policies held and the variety of economic, gender, race, and age groups served. Similar information can also be found in the Medical Services series.

Acronyms for all organizations have been spelled out unless there is no evidence in the collection that points to their full names. The researcher should also note that similar files can be found throughout each series. Please review all series to find complementary documents.


The Board of Trustees documents include bylaws, reports, correspondence, election records, minutes, and other materials relating to the operation of the Board. As members both elect trustees and serve on the Board, this series highlights the principles upon which GHA was founded. These records provide the most complete record of the organization's actions and infrastructure, particularly through the large volume of minutes from different types of meetings. There are sub-series related to other series because the Board retained individual topic files, and in some cases identical records. The most detailed documentation occurs between 1950-1993. The series is organized alphabetically into fourteen sub-series.


The Arlington Building sub-series contains leases, member comments, real estate material, and general papers concerning the planning and purchase of the office building. The folders are arranged alphabetically.


The Bylaws and Resolutions sub-series contains bylaws, amendments, changes, and other materials relating to the process of establishing and running a corporation. Of particular note are records pertaining to bylaw development and the various Articles of Incorporation under which GHA operated. The folders are arranged alphabetically.


The Committees sub-series details the structure and actions of various Board of Trustees committees. The records include correspondence, minutes, memos, and meeting materials. The most prominent records are those from the Member Advisory Council, Governance Committee, and Quality of Care Committee, as these committees demonstrate the role of GHA members. Material in this sub-series is arranged alphabetically.


The Correspondence sub-series includes memos, staff and member correspondence, and letters concerning the Federal Office of Personnel Management. These records cover a broad range of subjects, from membership questions to office policies. The folders are arranged alphabetically.


The Election Material sub-series includes documents concerning the election of the Board, selection of election inspectors, trustee elections, and the Nominations Committee. Types of records include candidate biographical sketches and ballots. The folders are arranged alphabetically.


The Financial sub-series contains significant records such as annual reports, budget information, and Finance Committee documents, which include minutes, agendas, memos, and reports. Also included are various financial reports, invoices, and other related material. The folders are arranged alphabetically.


The Grantor Trust Records sub-series includes files from the American Security and Trust Company, contracts, correspondence, bank statements, deferred salary agreements, grantor trust agreements and books, and account statements. The folders are arranged alphabetically.


The Legal sub-series contains conflict of interest statements, contract addendums, and dues increase and hearings information. The folders are arranged alphabetically.


The Meetings and Events sub-series includes documents regarding annual meetings, Board of Trustee retreats, and weekend meetings. Types of records include memos, correspondence, reports, agendas, minutes, and meeting distribution packets. The sub-series covers only select years between 1954-92. The folders are arranged alphabetically.


The Membership sub-series contains records concerning federal employees' health benefits, insurance coverage, membership reports, new member orientation, and notices to members. The sub-series only covers select years between 1953-86; records for the 1970s are missing entirely. The folders are arranged alphabetically.


The Minutes sub-series contains records from Board meetings noted as regular, administratively confidential, executive sessions, and special meeting. Addendums and appendices to these meetings, such as program and budget presentations, are included. Minutes from Executive Council meetings, CEO meetings, meetings with medical staff, doctors, and the Advisory Council are also included. The records in this sub-series are arranged chronologically by meeting date and then alphabetically by session.


The Newsletters sub-series contains copies of GHA News, Vital Signs, GHA Briefly, and photographs used for newsletters. GHA News was the organization's primary contact with its members, and therefore comprises the most significant and largest part of the sub-series. The folders are arranged alphabetically.


The Policy and Procedures sub-series includes Board manuals and handbooks, membership guidelines, mission statements, policy and procedure manuals, and various regulations. Although it covers the years 1959, 1965, 1983-87, and 1991 only, this sub-series details how GHA attempted to adapt to changes in the industry. The folders are arranged alphabetically.


The Other sub-series contains records that did not belong in any other sub-series. It includes documents concerning D.C. hospital charters, the Medical Society of the District of Columbia, the Cooperative Hall of Fame, and general Board papers. The records cover only the years 1955-59, 1964-66, 1985, and 1988. The folders are arranged alphabetically.


The Executive Office records include reports, correspondence, video recordings, bylaw amendments and changes, newsletters, news articles, and other material relating to the executive operations of the GHA. The series highlights GHA's management structure and activities. Records such as executive subject files and policy manuals provide an understanding of the organization's managerial style and corporate planning. Of particular note is the Sale Records sub-series, documenting GHA's sale to Humana. The Executive Office records originally belonged with the General Administration series, and were separated out to emphasize the importance of the office's function. The series is organized alphabetically into seven sub-series.


The Executive Director's Subject Files sub-series contains corporate summaries, newsletters, reports, and other materials relating to the Executive Director's management of the company. Included are records concerning enrollment, Medicare, terminations, and the American Bakery Union. Newsletters span the years 1948-71, the remaining material primarily covers the 1960s and 1970s. The folders are arranged alphabetically.


The Historical Records sub-series contains material the organization kept to document its history. Included are samples of manuals, bylaw information, correspondence, minutes, contracts, newsletters, photographs, and reports. Records concerning annual meetings, D.C Transit employees, federal employee health legislation, and membership demonstrate the company's appreciation for its role in creating history as one of the first HMOs in the United States. The folders are arranged alphabetically.


The Medical Director's Subject Files sub-series contains audiovisual materials, collective bargaining agreements, reports, manuals, budget information, newsletters, contracts, physician profiles, and program reviews. Included are records concerning individual medical departments, claims management, hospitals, Medicaid, and staffing. Documentation focuses primarily on the 1980s. The folders are arranged alphabetically.


The Policy and Planning sub-series contains minutes, contracts, reports, proposals, financial records, correspondence, requests for outside practice, manuals, and computer disks. Included are records concerning benefit programs, enrollment, labor relations, legislation, Medicaid, Medicare, and various committees. GHA's attempt to maintain a balance between current HMO management trends and internal staff concerns is seen through material such as expansion reports, health policy forum information, and strike documentation. Records focus primarily on the years 1978-86. The folders are arranged alphabetically.


The Sale Records sub-series documents the sale, and process leading up to the sale, of Group Health Association to Humana in 1993. The records include administrative manuals, asset sale and purchase agreements, budget information, reports, financial documents, audiocassettes, and video recordings. Material regarding member concerns, labor relations, foundation development, and public forums indicate how thoroughly GHA researched the impact of the sale upon its membership and staff. The folders are arranged alphabetically.


The State Incorporation Records sub-series contains bylaws and revisions, financial statements, minutes, brochures, and other material related to the company's incorporation in the state of Maryland. Included are records concerning the Bylaw Review Committee, Johns Hopkins University, and the subsidiary of Maryland Group Health, Incorporated. Documentation primarily focuses on the years 1950-51 and the 1970s. The folders are arranged alphabetically.


The Legal series contains case files, reports, contracts, minutes, correspondence, lease information, financial records, and other materials relating to GHA's legal activities. Included are records concerning membership, legislation, labor relations, and risk management. The series highlights the company's various legal challenges and policies, covering subjects from liability prevention to contract negotiations. Of particular note are twenty-two boxes of litigation case files, documentation of the GHA physician's union, and the Affiliated Risk Control Administrators of Pennsylvania (ARCAP) records. The series is organized alphabetically into eighteen sub-series and focuses primarily on the late 1970s and 1980s. Files were sampled and represent 10% of the original total volume.


The Administration sub-series includes reports, contracts, leases, committee information, and other material related to the legal activities and policies of the company's administration. Of particular note are the working papers of Geraldine Stroud, a GHA attorney. The folders are arranged alphabetically.


This sub-series details the activities of the Affiliated Risk Control Administrators of Pennsylvania. The records include case listings, contracts, and safety and incident reports. Reports constitute the majority of the sub-series. The folders are arranged alphabetically.


The Board of Trustees sub-series contains conversion records for the sale of GHA to Humana, memos, information statements, and financial documents. Of particular note are the conversion records regarding board action, bylaw amendments, conflicts of interest, and referendum information. The folders are arranged alphabetically.


The Correspondence sub-series contains letters and memos concerning malpractice, member inquiries, internal staff issues, and attorneys. Attorney Letters from 1981-1988 make up most of the sub-series. The folders are arranged alphabetically.


The Disciplinary Actions sub-series includes individual disciplinary files and investigation reports involving GHA Board members. Of particular note are the records for Betty Ann Kane, a former Board of Trustee member. The folders are arranged alphabetically.


The Financial sub-series contains financial statements, forms, agreements, reports, and purchase orders. Included are records relating to law firm billings, taxes, audits, and bankruptcies. The folders are arranged alphabetically.


The Insurance/Benefits sub-series contains reports, correspondence, staff memos, summaries, and other material related to GHA's insurance and benefits programs and policies, as well as outside companies and programs. Included are records concerning federal health benefits, Medicare, HMO laws, and several outside healthcare providers. The folders are arranged alphabetically.


The Labor Relations sub-series details GHA's labor history during the late 1970s and early 1980s. Types of records found include agreements, contracts, reports, and proposals. Included are materials relating to strikes, negotiations, grievances, benefits, workers compensation, and labor organizations such as GHAPA, RNPTA, OPEIU, MIU, CAP, and ULP. Of particular note is documentation from the GHA physicians' union, which was one of the first physicians' unions in the United States. The folders are arranged alphabetically.


The Laws and Legislation sub-series contains reports, letters, legislative documents, and other material related to various laws and legislation of interest to GHA. Included are records concerning HMO regulations, D.C. laws, and the Federal Health Benefits Act and other legislative bills. The folders are arranged alphabetically.


The Litigation Case Files sub-series contains medical records used in lawsuits and inactive legal files. Included are medical charts, photographs, x-rays, and other exhibit material. Due to the large volume of documents, the archivist sampled the records, keeping ten percent of the files. The sub-series is restricted due to the sensitive nature of the material. The folders are arranged alphabetically.


The Marketing sub-series contains documents regarding the Sperry Rand Corporation as well as federal compliance with open season. Included are subscriber contracts and an activation kit. The folders are arranged alphabetically.


The Medical Departments sub-series contains reports, studies, and equipment documentation. Departments included are allergy, medical records, obstetrics, pharmacy, psychiatry, and radiology. A significant portion of the material is not dated. The folders are arranged alphabetically.


The Medical Locations and Affiliates sub-series contains reports, leases, and other documents from GHA clinics, hospitals, university medical centers, and associations. Included is material from the Annandale clinic, Marlow Heights Center, Georgetown University, and Johns Hopkins University. The folders are arranged alphabetically.


The Member Services sub-series contains consent forms, incident reports, surveys, and membership documents. Most of the material relates to quality assurance issues. The folders are arranged alphabetically.


The Physicians sub-series includes reports, correspondence, and other records relating to the American Board of Surgery, personnel policies, staffing, and individual physicians. The folders are arranged alphabetically.


The Policy and Planning sub-series contains reports, proposals, memos, and other material related to GHA policies and corporate planning. Included are records concerning child-care at GHA, document storage, risk management, records retention, and office theft. The folders are arranged alphabetically.


The State of Virginia sub-series contains reports, biographical statements, correspondence, and other material related to GHA expansion efforts in the State of Virginia. Included are records concerning CON requirements, cost containment, and the Virginia State Corporation Commission. Folders are arranged alphabetically.


The Other sub-series contains material that could not be placed within any other sub-series, including documents regarding law firm searches and miscellaneous news articles. The folders are arranged alphabetically.


The General Administration materials include correspondence, reports, contracts, agreements, financial records, legislative records, minutes, committee information, and other material related to the administrative functions of GHA. The General Administration series differs from the Board of Trustees and Executive Office series in that it provides a record of the day-to-day functioning of the company and strategic planning for providing internal administrative services, rather than the general strategic health-care related objectives documented in the other series. Inter-office memos and subject files address the basic routines that kept the organization operating efficiently, while material such as legislative documents and Humana acquisition meeting records outline the operational complexities GHA management faced. The series is oraganzied alphabetically into seven sub-series.


The Administrative Subject Files sub-series contains contracts, financial records, reports, correspondence, membership information, and other material for subjects ranging from the specific, such as the AIDS task force, to personnel. Documentation is the strongest between 1970-86. The folders are arranged alphabetically


The Civil Service Commission sub-series includes contracts, correspondence, and reports related to GHA's addition of the Civil Service Commission as a group member. The correspondence covers the years 1965-70, and the Civil Service Commission contracts include nine volumes. The records are arranged alphabetically.


The General Subject Files sub-series contains contracts, financial records including budget information and analysis, manuals, mission statements, membership records, legislative documents, reports, correspondence, news articles, and other material. A wide range of subjects, such as arbitration, Maryland Group Health, member services, and risk management, are included. Of particular note are the records relating to the sale of GHA to Humana, including an acquisition draft, sale proposal, and negotiation material. The records cover the years 1937-60 and 1973-93. The folders are arranged alphabetically.


The Malpractice Trust sub-series contains correspondence, bank statements, ledgers, reports, minutes, tax documents, and other materials related to the malpractice fund. Records documenting claims, funding strategy, grantor trust, the liability protection program, and excess liability insurance are included. The folders are arranged alphabetically.


The Marketing sub-series contains federal registers, studies, reports, proposals, strategic marketing plans, U.S. census highlights, personnel records, and other materials related to the presentation of GHA's services. Documents concerning market research, new business ideas, expansion, sales force progress, and strategic planning indicate an on-going effort to generate new business and revenue. The records primarily document the mid 1980s. The folders are arranged alphabetically.


The Nursing Department sub-series contains correspondence, memos, minutes, chronological files, contracts, proposals, manuals, reports, orientation documents, policy and procedure records, newsletters, and other materials related to the nursing staff. Records concerning the hypertension-screening program, labor distribution, various committees such as Medical Program and Quality of Care, MIU, nurse midwifery, and site visits are included. The records document nursing activities during the early 1980s. The folders are arranged alphabetically.


This sub-series details the company's process of securing authorization to operate in the state of Virginia. Included are contracts, manuals, grant applications, Maryland HMO licensure documentation, qualification application documents, and other application information. The folders are arranged alphabetically.


The Accounting and Financial series contains manuals, reports, balance sheets, correspondence, proposals, ledgers, expense and financial statements, studies, surveys, agreements, brochures, memos, minutes, contracts, microfilm, and other material related to GHA's fiscal activities. The majority of the material is intertwined between the accounting department and finance office. Included are records concerning accounts receivable, audits, budgets, claims, inventories, payroll, the Special Assistance Fund (SAF), taxes, labor relations, membership, legislation, and fixed assets. The series describes the daily financial operating procedures as well as future fiscal planning, covering subjects from budget presentations to Federal Employees Health Benefits Act (FEHBA) regulations. Of particular note are Finance Committee records dating 1968-88, Federal Office of Personnel (OPM) documents, competitor files, and Maryland and Virginia licensing material. The series is organized alphabetically into nine sub-series. The General Ledger and Journal Ledger sub-series primarily consist of computer printouts.


The Accounting Subject Files sub-series contains manuals, audit schedules, balance sheets, reports, agreements, correspondence, ledgers, proposals, studies, payroll records, tax information, and other material related to the accounting office. The sub-series covers a wide range of subjects, such as claims, the Edward H. Friend & Company, various banks, mortgages, labor relations, Medicaid, and Medicare. Of particular note are Special Assistance Fund (SAF) records, accounting office policies and procedures, and payroll files dating 1985-88. Documentation is the strongest for the 1980s and early 1990s. The folders are arranged alphabetically.


This sub-series contains audit reports, financial statements, expense statements, reports to management, ledgers, and other materials gathered for audit purposes. The financial statements section is complete between 1971-92. The folders are arranged alphabetically by subject and chronologically within the subject.


This sub-series includes corporate bad debt allowance documentation and write-off records from January 1982 through November 1983. The folders are arranged chronologically.


The Finance Office Subject Files sub-series contains reports, studies, agreements, brochures, contracts, correspondence, forecast business plans, newsletters, budget presentations, Audit Committee documents dating 1977-89, program reviews, tax records, and other materials related to the activities of the office. The series includes a wide range of subjects, including pension plans and other benefits, the Board of Trustees, claims, COBRA, labor relations, membership, FEHBA, various hospitals, legislation, marketing, Medicare, payroll, personnel, rate setting, and investments. Of particular note are seventy-one folders of Chief Financial Officer (CFO) documents, Civil Service Commission files dating 1968-80, competitor information, Finance Committee records dating 1968-88, Office of Personnel Management (OPM) material dating 1973-91, and documentation of the American Security Bank loan to GHA in 1987. Two boxes contain microfilmed records with no corresponding paper documents. The folders are arranged alphabetically.


This sub-series contains financial reports from 1938-69, operating statements from 1982-85, proposals, reports, ledgers, and other materials related to the compilation and distribution of financial reports. The folders are arranged alphabetically. The ledgers are arranged chronologically and have been placed at the end of the sub-series.


The Fixed Asset Records sub-series contains cash receipt journals, leases, inventories, reports, prepaid expense information, tax documents, and other material. The inventories list supplies housed within the optical department, pharmacy, and storeroom, for the years 1988-92 and cover several locations. The folders are arranged alphabetically.


This sub-series contains computer printouts of accounts payable information, registers, vendor listings, and other compiled financial data. The general ledger printouts for 1974-86 constitute the majority of the sub-series. The material is arranged alphabetically by subject and chronologically within each subject.


This sub-series contains computer printouts of cash receipts, coding sheets, optical books, and journal ledgers dating 1975-85, and these documents include oral contraceptive monthly sales reports, property disposals, and Randmark capitation reports. The printouts are arranged alphabetically by subject and then chronologically. Records described by their date only are arranged chronologically and are followed by the remaining alphabetically arranged folders.


This sub-series contains forms, reports, and other records related to the process of preparing taxes. Included are materials concerning bonds, the American Security Bank, enrollment of groups 425 (Geico) and 568 (Xerox), tax returns, quarterly and weekly reports, and D.C. personal property tax information dating 1948-72. The folders are arranged alphabetically, with computer printouts arranged chronologically and placed at the end of the sub-series.


The Membership series contains enrollment forms, reports, correspondence, books, memos, computer printouts, and other material related to the members, and process of securing members, of GHA. The records cover subjects such as coverage denials, accounts receivable, billing, federal open season, dental coverage, doctor referrals, Medicare, changes to membership plans, performance management training, policies and procedures, affirmative action, member services, and the Special Assistance Fund (SAF). The series describes the company's membership plans, member constituency, and enrollment trends over the company's lifetime. The Enrollment Records sub-series provides the most detailed information regarding the member constituency through hundreds of enrollment forms. These forms provide such details as the name of the company for which GHA was providing insurance coverage, group number, and dates. The series is organized alphabetically into seven sub-series.


This sub-series contains reports of diagnostic lab review denials dating 1988-91, medical review denials from 1989, and material from 1991 labeled only by date. Records described by their date are arranged chronologically at the beginning of the sub-series and are followed by the remaining alphabetically arranged folders.


The Dental Coverage Records sub-series contains computer printouts related to dental benefits. Included are materials concerning dependents, members added, Randmark, and group dental plans. The printouts are arranged alphabetically.


The Enrollment Records sub-series contains reports, correspondence, enrollment forms, books, doctor referrals, billing department subject files, membership change requests and summaries, memos, policy updates, computer printouts, and other material related to the process of enrolling new members. Included are materials concerning accounts receivable, affirmative action, claims, federal open season, health benefits, policies and procedures, and performance management training. This sub-series provides the most detailed information regarding GHA's member constituency through hundreds of enrollment forms, which provide the name of the group/company, group number, and dates. Among the more prominent groups enrolled in the GHA membership are the American National Red Cross, AT, GTE, IBM, J.C. Penney, the U.S. Armed Forces, Sears Roebuck & Company, Marriott, and the U.S. House of Representatives. Hundreds of other groups are also represented in the records, including labor unions, hospitals, universities, city governments, federal government departments, embassies, public school administrations, and department stores. The folders are arranged alphabetically.


The Identification Number Logs sub-series contains a list of personal names. Each name has been assigned a number. The significance of this list could not be determined. The folders are arranged chronologically by identification number.


The Medicare Records sub-series contains computer printouts of satisfaction survey data. These data consist of reports from the Health Care Financing Administration (HCFA), member-specific encounter/procedure detail reports, and other Medicare surveys. Records list member numbers, social security numbers, plan codes, Medicare type, effective dates, and account amounts. This information pertains to GHA members who were also covered under Medicare. The printouts are arranged chronologically by date.


The first two boxes of the Member Services sub-series contain member satisfaction reports. The folders are arranged chronologically by date. The third box contains committee reports, trustee elections documentation, correspondence, minutes, and other committee information pertinent to GHA members. The folders are arranged alphabetically.


The Special Assistance Fund (SAF) Records sub-series contains correspondence, meeting minutes, forms, and other documents related to the work of SAF. GHA established SAF in 1982 to evaluate member requests for financial assistance to pay outstanding medical bills. The folders are arranged alphabetically.


The Claims Management series contains seven boxes of records related to continuation of benefits (COB) claims made by GHA members. COB documents authorize payment for claims from members covered under policies other than GHA or terminated members. These records include invoices, reports, and logs. Ten of the original seventeen boxes were deemed non-archival and returned to the Consumer Health Foundation. This series documents topics ranging from coverage denials to medical payments. The folders are arranged alphabetically.


The Medical Services series contains statistics, reports, physician files, and registration logs related to medical services provided to GHA's membership. GHA kept statistics related to all areas of medical treatment provided by their physicians in order to streamline expenses and services. In particular, the data refers to office visits, emergency care, referral procedures, and physicians' schedules.


The Diagnostic Revenue and Activity Statistics sub-series contains revenue reports and expense statements for the years 1987-1993. These reports record, by physician employee number, the number of procedures per diagnosis for GHA members receiving treatment during a specific period of time. These statistics have been compiled in computer printouts; the printouts are arranged chronologically.


The Encounter Statistics sub-series contains transaction reports that record the number and nature of patient visits to the Optical Department. This data includes the type of encounter, average length of appointment, and charge status. These statistics have been compiled in computer printouts; the printouts are arranged chronologically.


The Hospital Utilization Reports sub-series contains hospitalization and PPCS schedules as well as hospital summary reports and fixed asset and statutory reports. These reports were created by the Claims Management System to determine how often and for what reason GHA physicians admitted members to area hospitals. The data includes the patient's name and identification number, hospital admit date, diagnosis, length of stay, dates, and costs. These reports have been compiled in computer printouts; the printouts are arranged chronologically.


The Physician Activity Records sub-series contains documents related to the Professional Activity Study of 1974-75 and reports on physician productivity. These reports record the types and numbers of activities carried out by GHA physicians over a certain period of time. GHA used this data to determine how physicians' services could be utilized most effectively. The folders are arranged alphabetically.


The Referral Reports sub-series contains reports of patient referrals made by GHA physicians. These reports list, by GHA medical facility, the number of referrals from each department for a given period of time. The referrals are for patients being sent to physicians or medical centers outside the GHA system. These reports have been compiled in computer printouts; the printouts are arranged chronologically.


The Urgent Care Unit Registration Logs sub-series contains ledgers that document patients who received medical attention in the Urgent Care Unit. These records include information on the identity and medical condition of each patient. The ledgers are arranged chronologically.


The Personnel series contains labor relation subject files, benefits records (life insurance, retirement and disability programs), and payroll subject files. It documents the level of benefits and pay received by GHA employees as well as the relationship between the GHA administration and their subordinates. The records cover a wide array of topics, ranging from changes in employee benefits to complaints registered with GHA management. The series has been organized into three sub-series. The folders are arranged alphabetically.


The Labor Relations Subject Files sub-series contains correspondence, reports, and legal documents related to labor policies and disputes. The folders are arranged alphabetically.


The Life Insurance, Retirement, and Disability Program Records sub-series contains correspondence, reports, newsletters, claim forms, annual statements, trust agreements, and other records related to the disbursement of benefits to GHA employees. The folders are arranged alphabetically.


The Payroll Subject Files sub-series contains reports, tax records, correspondence, and other materials related to payroll deductions, leave, taxes, savings bonds, deferred salary agreements, labor distribution, insurance, and overtime for GHA employees. The folders are arranged alphabetically.